10 days old

Executive Assistant (Req 970)

Reliance Steel & Aluminum Co.
Cypress, California 90630
  • Job Code
    DIV. 98 (REQ 970)
  • Job Type
    Employee
  • Job Status
    Part Time
  • Shift
    1st Shift
  • Jobs Rated
    100th

JOB SUMMARY

The Executive Assistant serves as the primary executive support to the Reliance Technology Solutions (RTS) VP, Chief Information Officer (CIO) and IT Directors.  The Executive Assistant performs administrative functions to facilitate the efficient operation of the department and organization.

ESSENTIAL FUNCTIONS

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VP & CIO, including those of a sensitive and confidential nature. Determines appropriate course of action, referral, or response.
  • Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures.
  • Provides support for the RTS department Directors as needed.
  • Handles incoming/outgoing e-mail/mail correspondence as needed.
  • Make travel arrangements (domestic and international) for RTS Directors.
  • Responsible for meeting management by coordinating logistics including securing conference rooms, security access, assuring appropriate room configuration and IT support, food and beverage service and related details.
  • Management of day-to-day calendars to include rearranging and/or rescheduling appointments as required.
  • Responsible for taking and distributing meeting minutes for department meetings as needed.
  • Screens telephone calls, and take messages.
  • Drafts correspondence and other formal documents.
  • Develops and updates PowerPoint presentations, as needed.
  • Acts as liaison between executives, employees, groups, and organizations.
  • Ad hoc personal executive support as needed.

SUPPLEMENTAL DUTIES & RESPONSIBILITIES

  • Provide back-up department administrative support as needed.
  • Aids in coordinating and assisting with projects and activities for the IT department as needed.

Requirements

  • High School Diploma/GED Required. Bachelor’s degree preferred.
  • 5+ years of experience in C-Suite Executive/Personal support required.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • Excellent communication skills, both written and verbal.
  • Ability to multi-task, set priorities, present information in a professional manner and work with all levels of the organization.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Ability to adapt to changing technologies and learn functionality of new equipment and systems.
  • Experience working in an Information Technology environment, a plus.
  • Expert proficiency with Microsoft Office Suite including Outlook, Excel and PowerPoint and other tools used for productivity in this role.
  • Ability to work independently and effectively in the absence of supervision.
  • Must be a team player, can multi-task successfully and meet tight deadlines.
  • Able to work a minimum of 24 - 32 hours a week, up-to 3-4 days per week.

Jobs Rated Reports for Executive Assistant

Posted: 2021-07-22 Expires: 2021-08-21

Featured Job

Featured Employer

Share this job:

Executive Assistant (Req 970)

Reliance Steel & Aluminum Co.
Cypress, California 90630

Join us to start saving your Favorite Jobs!

Sign In Create Account
Executive Assistant
100th2019 - Executive Assistant
Overall Rating: 100/199
Median Salary: $59,340

Work Environment
Very Good
19/220
Stress
Low
63/220
Growth
Very Poor
220/220
Powered ByCareerCast