18 days old

Reception Coordinator

Discovery Inc
Los Angeles, CA 90067
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  • Job Code
    138157935
Discovery Inc

Location: Los Angeles, CA, United States, 90067
Req ID: 3028

Discovery hires the very best and brightest talent who are enthusiastic and passionate to fulfill the company's mission of empowering people to explore their world and satisfy their curiosity.

In exchange for their talent and drive, employees are provided with an engaging, diverse workplace and the resources they need to learn, thrive and grow in their careers.

Job Summary

Our Team
The US Real Estate & Facilities team leads the planning, design, and construction of multi-million-dollar facility enhancement projects as well as overall lease and workspace management, and facilities management and building operations for the domestic US office portfolio. We are part of the wider global organization - Global Real Estate Planning & Development - which manages lease negotiations, administration, construction, design, furniture, and space across the global portfolio of 100+ offices in 36 countries worldwide.

The Role
The Reception Coordinator will support the administrative operations of the west coast and US facilities teams. The position oversees all Los Angeles office needs and supports global Real Estate & Facilities initiatives. The Coordinator is a multi-tasker with a professional, friendly manner and "can-do" attitude who runs the reception desk and coordinates day to day operational tasks - interacting with employees, visitors, and vendors of all levels.

Responsibilities

Maintains a neat and orderly reception area including desk and guest waiting area.
Answers main office telephone and either directs calls to the appropriate employees or manages consumer questions and issues.
Manages guest check-in, data entry in the visitor information system and parking validations.
Issues, maintains, and records all access badges for visitors, vendors, and new hires.
Schedules conference rooms and spaces for visiting employees, maintaining a record of guest spaces and badges as well as supports any IT or special requests.
Supports Global Real Estate & Facilities and Security teams, including but not limited to, participating in meetings, taking, and publishing meeting minutes, supporting special events and managing office and safety supply inventories.
Creates weekly Newsletters for all four (4) west coast offices to maintain a sense of community for the employees.
Completes monthly expense reports in coordination with Sr. Manager, including tracking expenses and associated receipts.
Supports and participates in organizing, planning, and executing location-based and virtual events in collaboration with People & Culture, Lifeworks, Security & Safety, and Networks.
Coordinates and oversees outgoing and incoming messenger deliveries for talent and employees.
Assists Sr. Manager administratively covering a wide range of activities and provide overall support for the West Coast Facilities operation.
Communicates regularly with Property/Building Management in support of Discovery's needs for the office space, Parking Vendor for parking validations, Office Supply vendors for employees' special requirements and other vendors/contractors as needed.
Other duties as assigned.

Requirements

High school diploma or equivalency with 1-2 years in facilities related field
Solid knowledge of Google Suite.
Effective written and verbal communication skills demonstrated through clear and concise reports, meetings, and one-on-one dialogue.
Ability to work independently and produce excellent results in a highly dynamic work environment.
Must demonstrate proficiency in working collaboratively and cross-functionally within the organization in order to execute tasks under tight deadlines, demonstrating sound "relationship management" skills both within and external to the organization.
Must be exceptionally organized, structured, methodical, and attentive to detail and possess a high-degree of follow-through.
Proven ability to break complex issues into manageable parts, establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
Must have the legal right to work in the United States.

Discovery Communications, Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including but not limited to all local Fair Chance Ordinances.

EEO is the Law
Pay Transparency Policy Statement
California Job Applicant Privacy Policy

If you are an individual with a disability and need an accommodation during the application process, please send an email request to HR@discovery.com.






PI138157935

Posted: 2021-06-01 Expires: 2021-07-03

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Reception Coordinator

Discovery Inc
Los Angeles, CA 90067

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